Version 2.0 – Last Updated 04.06.18
Who we are
Grindsmith Ltd (company number: 08626448) of 231-233 Deansgate, Manchester, M3 4EN operates a number of stores, including: Grindsmith Deansgate, Media City, The Pod and The Roastery.
Your personal information will be collected by Grindsmith (unless stated otherwise in this policy).
Grindsmith takes your privacy very seriously and is committed to protecting your personal information.
Please note that the Website and other digital platforms Grindsmith provides may contain links to third party websites / digital platforms which are provided for your convenience. We are only responsible for the privacy practices and security of our Website and our own digital platforms. Grindsmith recommends that you check the privacy and security policies and procedures of each and every other website / digital platform that you visit.
How to contact us
If you have any questions about the information we hold on you please contact firstname.lastname@example.org or write to us at 231-233 Deansgate, Manchester, M3 4EN.
Our data protection officer can be contacted by email to email@example.com or write to us at 231-233 Deansgate, Manchester, M3 4EN.
Information we collect about you, how we use your information and our lawful basis for doing so
Monitoring and CCTV
Grindsmith may monitor or record telephone calls for security purposes and to improve the quality of services that Grindsmith provide to you. Grindsmith will let you know if we are recording a call.
Please note that for your safety and security, CCTV is in operation in all of our premises which are open to the public.
Such CCTV footage is retained for up to 90 days following initial collection and may be shared with the police or other relevant crime-fighting agencies following a substantiated request.
There may be photographers present at our Venues from time to time and we may display images captured by such photographer on our Website, in Marketing assets and on our social media channels. If you are included in any photograph and object to this being on our Website (or Grindsmith retaining this) please contact us using the details set out in the policy and Grindsmith will arrange for the relevant photograph to be removed.
Retention – How long we store your personal information
Grindsmith stores the different types of personal information we hold for different periods depending on why and how Grindsmith is holding and using such data. Our retention periods are as follows:
- where we are holding your personal information on our mailing database or as part of our app loyalty card system, for so long as you wish to continue to be part of our mailing list or loyalty scheme (as applicable) or if you have not engaged with us (made an enquiry, reservation, opened an email, clicked-through from an email, used your loyalty card etc.) for 24 months. Even if we no longer send mailings to you or remove you from our loyalty scheme, we may keep your name and email address on a separate repression list for a number of years following this for the purpose of ensuring that our mailings are not inadvertently shared with you).
- where we are holding your personal data to enable us to carry out a reservation or adding you to a guestlist, for 90 days following the date such reservation has been completed (i.e. the date on which your table is booked with us), unless you have chosen to join our mailing list (in which case the personal data will be held for so long as you wish to be part of our mailing list).
- where we are holding your personal data for customer service reasons or to deal with an enquiry you have submitted, for such period as is necessary to ensure that your query has been dealt with fully and properly in accordance with our usual standards (this will normally be around thirty days following the date of collection).
Disclosure of your information
In order to provide our products and services to you or to otherwise fulfil contractual arrangements that we have with you, we may need to appoint other organisations to carry out some of data processing activities on our behalf.
We may share your personal information with the following third parties who shall process such information on our behalf:
- Mailchimp (The Rocket Science Group LLC) who store our mailing database and send communications on our behalf.
- Google Analytics who assist us in improving our Website.
We may also share your data with third parties (a) if we are under a legal or regulatory duty to do so, (b) to lawfully assist the police or security services with the prevention and detection of crime or terrorist activity, (c) where such disclosure is necessary to protect the safety or security of any persons, and/or (d) otherwise as permitted under applicable law.
In all instances where we disclose your information to third parties, we will ensure that your information is appropriately protected.
Mailchimp (who, as referred to above, holds our mailing database and sends our mailings on our behalf) is located in the United States. Mailchimp participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework and is committed to protecting your personal information.
Access & Disclosure of your information
To unsubscribe from our mailing list or change the information we hold about you follow the link at the bottom of each communication we send to you or contact us at firstname.lastname@example.org.
More about your information – your rights
You have various rights in respect of the personal information which Grindsmith holds about you. You may correct, update or request permanent deletion of your personal information at any time by emailing us at email@example.com or in writing to the address below. Please include your name, address, date of birth and email address when you contact us as this helps us to ensure that we accept amendments only from the correct person.
We encourage you to promptly update your personal information if it changes.
You have the right to receive a copy of the personal information that we hold about you. Please write to us at the address below if you wish to exercise this right.
You also have the right to object to our use of your personal information for direct marketing (including any profiling we carry out for this purpose) or where this is likely to cause or is causing you damage or distress. Please contact us at firstname.lastname@example.org or in writing to address at the bottom of this policy.
Our protection of your information
Your personal information will be collected, stored and used securely by Grindsmith. We have implemented appropriate physical, electronic and managerial procedures to safeguard and secure the personal information we hold and adhere to the latest security best practices and methodologies.
Changes to this policy / Complaints
Any updates to our policy will be published on the Website.
If you wish to make a complaint please contact email@example.com
You also have a right to complain in respect of Grindsmith’s use of your personal data to the Information Commissioners Office but please contact us in the first instance before taking your complaint further.
A cookie is a small file of letters and numbers that Grindsmith store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We may use the following cookies:
Strictly necessary cookies. These are cookies that are required for the operation of our Website. They include, for example, cookies that enable you to log into secure areas of our Website and use our reservation and purchase services.
Analytical/performance cookies. They allow Grindsmith to recognise and count the number of visitors and to see how visitors move around our Website when they are using it. This helps Grindsmith to improve the way our Website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to our Website. This enables Grindsmith to personalise content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies. These cookies record your visit to our Website, and other sites such as Facebook, the pages you have visited and the links you have followed. Grindsmith will use this information to make our Website and the advertising displayed on it more relevant to your interests.
You may block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Website.
Except for essential cookies, all cookies will expire after 24 months, although some will expire prior to this.
© Grindsmith 2018
231-233 Deansgate, Manchester, M3 4EN